EAST GADSDEN HIGH SCHOOL
Providing a Learning Environment that
is Safe and Conducive for Learning
Reviewed August 2, 2011
EAST GADSDEN HIGH SCHOOL
27001 BLUE STAR MEMORIAL HIGHWAY
HAVANA, FLORIDA 32333
Purpose: To provide guidance and instructions
for the staff and students of East Gadsden High School (EGHS) to
achieve their safety mission of providing a learning environment
that is safe and conducive for learning.
Mission Statement: The safety
mission of East Gadsden High School is to provide an educational
environment that is safe and conducive for learning.
Vision: EGHS will accomplish its safety mission
by implementing strategies that educate and train staff members and
students on school emergencies and procedures to minimize risks and
Overview: The school campus consists of nine
buildings in a central location and two buildings located more than
100 yard north of the main campus. The school safety committee
consists of all administrators and a safety representative from all
11 buildings. The school safety planning committee shall identify
one or two safety related goals for the school year as well as
strategies that will accomplish the goals. The instructions for
EGHS safety plan is a working document and will be reviewed and
updated as needed. EGHS annually reviews the security needs,
evaluate physical facilities and provides staff development for the
faculty, staff and students.
Emergency Communication Procedures
Classroom Emergencies Procedures
Bomb Threat Procedures
Chain of Command
Member Crisis Team
Metal Detectors Use and Bag Searches
Emergency Plan Operations
Drill Procedures: Instructions for emergency
procedures will be posted in a visible location of all classrooms
and offices. Practice drills will be scheduled as regular classroom
activities to ensure appropriate responses to emergencies. The
practice drills will be monitored by outside monitors periodically
to evaluate and improve procedures. The frequency of practice
drills will meet the district requirement of at least one emergency
drill per month.
Emergency Communication Procedures: The primary
mode of communication is the school intercom system and the
secondary mode is the telephone system. Building representative
will communicate by hand-held radios unless in the case of a bomb
threat. They will monitor channel 1, which is the standard channel
throughout the school district. In the case of a bomb threat,
communication will be by telephone. A command post will be
established at the primary or alternate evacuation location.
Classroom Emergencies Procedures: Emergency
procedures and exits routes are posted in all classrooms and
offices. A classroom emergency kit is part of the classroom
inventory. Teachers are required to have the kit whenever students
leave the classroom during an emergency. The emergency kit consist
of the class roster, release forms to record students' name and
person to whom the student has been released, if needed. Water
supply will be coordinated through the district. All medication
should be stored in the school clinic with the nurse.
BOMB THREAT PROCEDURES: Upon receipt of a bomb threat,
the person receiving the call will attempt to:
- Prolong the conversation. DO NOT HANG UP THE
- Identify background noises and any distinguishing voice
- Ask the caller for a description of the bomb, where it is, and
when it is due to explode.
- Call 911.
- The person receiving the threat will notify the
- The administration will, in consulting with 911, evacuate the
building, and decide whether to make a preliminary search.
- Inform staff and students of the bomb threat and any immediate
- Ask staff to make a visual observation of their classroom/work
area and inform them not to open cabinets, door, or move objects.
If anything suspicious is found, Do Not Touch It! The bomb can be
almost anything. Do not use Cell Phones, Pagers, or Radios.
- Check absentee list at the time the threat was received.
- Meet with the police/fire department and search team to report
missing students and decide on the procedure for checking the
- If at any time the threat is determined to be valid, use
standard fire drill procedures with any necessary modifications to
evacuate the building. Evacuate at least 300 feet from the
building. Plan for an alternate location if needed due to a
prolonged search or inclement weather. **Alternate
Location: Football Field**
- When the campus is safe, resume whatever schedule is needed and
debrief staff and students.
- If a written threat is received, copy the contents and protect
the original message to preserve fingerprints and other identifying
- Use the bomb threat checklist to gather information.
Chain of Command: Only the principal or a
member of the emergency response team can declare an emergency. The
chain of command begins with the principal and continues down the
list until one of the persons can be contacted. The chain of
command consists of:
Principal: Dr.Kimball Thomas
Administrative Designee: Andy Gay
Safety Advisor: R. Gaines
Safety Advisor: Coach Salters
Safety Advisor: Coach Fuller
Building 3 Representative: Barkley 1
Building 4 Representative: Barkley 2
Building 5 Representative: Mr. Johnson
Building 6 Representative: Coach Lynch
Building 7 Representative: JROTC 1
Building 8 Representative: Barkley 3/ Coach Estelle
Building 9 Representative: SRO Gainous
Building 10 Representative: Coach Laing
Building 2 Representative: Media
Building 11 Representative: Coach Laing
Emergency Response: An emergency response team
member is assigned to each building and is responsible for
executing the school safety plan. The campus consists of nine
buildings in a central location and two buildings located at the
football field. The baseball field on the west side of the campus
serves as the primary evacuation location. The football field
located north of the main campus serves as the alternate evacuation
- Safety Advisors: Responsible for checking with
building representatives to account for all personnel during
emergency procedures. Inform the principal or designee of the
status of students and staff.
- Building Representative: Responsible for the
orderly evacuation or security of their building and check with
teachers to determine the safety of personnel. Inform the safety
officer of the status of their building.
Visitors: The schools' operational hours are
from 7:00 a.m. until 3:00 p.m. Students will be supervised by an
adult at all time during operational hours. Procedures are in place
to control, identify, and register all visitors during operational
hours. The procedures state that all visitors are required to sigh
in at the front office (Building 1) and receive a visitor's pass.
In order to receive a pass, visitors' information will be screened
to meet requirements of the Jessica Lunsford's Act. Visitors'
procedures are posted at the entrance of the campus, on the
website, and included in welcome packets handed out during Open
Metal Detectors Use and Bag Searches: Refer to
the district policy. Only the principal or designee can authorize a
search of a student.
Emergency Plan Operations: The staff must be
familiar with the written instructions for conducting the school
safety and emergency plan. The staff:
- Must know signals to lock doors or assume placement in a
hallway or classroom as a method of controlling movement around the
- Instructs students and staff members to immediately lie face
down on the floor, cover their heads, and remain calm in the event
of an emergency. Use desks as a cover for protection.
- Close and lock windows, if possible.
- Turns off all power equipment in case of tornado or electrical
- Keep students calm until an "All Clear" signal is given.
- Identify safe and injured students
- Administer first aide as needed
- Process and release students to parent.
- Coordinate for crisis intervention to debrief and counselor for
situation that result in trauma affecting students and staff.
Bomb Threat: At the sound "attention teachers,
we have a bomb threat evacuation"
- All work will cease instantly
- Students shall rise and march single file in a quiet and
- Students shall march to the nearest exit or as directed by the
- Students and teachers shall march to the designated "safe area"
- Teachers shall take the class roll with them
- Teachers and students: DO NOT use two-way
radios, cordless, or cellular telephones. DO NOT
touch or examine anything. DO NOT touch or examine
- Teachers shall remain with students and maintain order until an
"ALL CLEAR" is given or authorities give other instructions.
Code Red Lock Down: At the sound "Attention
Teachers, we have a Code Red".
- Students on the outside of buildings or classroom shall
immediately enter the nearest occupied building or classroom.
- Teachers shall check to insure no students are trapped in
- Teachers shall close and cover all windows to block intruders'
- Teachers shall turn off all lights, require complete silence,
and ignore all bells.
- Teachers shall post themselves near the door and make a list of
- Do not open doors until the "All Clear" is given.
- Tornado Watch: At the sound "Attention Teachers, weather
conditions are favorable for the formation of tornadoes within our
area. You will be notified of any weather changes".
- All outside activities shall cease and students will remain
- Teachers and students will remain on alert for
- Tornado watch will be cancelled when conditions dictate.
Tornado Warning: At the sound "Attention Teachers drop
and Cover, we have a Tornado Alarm".
- Teachers and students shall drop immediately to their knees and
cover their head.
- Remain covered until the "All Clear" is given.
Fire Evacuation: At the sound of the fire
work shall cease instantly.
- Students shall march to the nearest exit or as directed by a
fire exit map.
- Students shall not stop within 100 feet of a building or 30
feet of a fire hydrant.
- Students shall rise and march single file in a quiet and
- Students Teachers shall take the class roll with them.
- Teachers shall assure all students are out of classroom and
- Teachers shall turn off the lights/fans and close the doors and
windows prior to following the students out of the building.
- Teachers shall remain with the class and maintain order until
an "All Clear" announcement is made or other instructions are
Accidents: Minor accidents may happen at any time during
school or school related activities. Responding appropriately
to the needs of victims of the accident is of utmost
importance. The following procedures should be taken in the
event of accidental injury to students or staff:
- The first adult on the scene assumes responsibility for
appropriate procedures to be taken until an administrator
- Keep injured person still and quiet.
- Check for breathing and bleeding and administer immediate first
aid if necessary.
- Call 911 if appropriate.
- Call for the nurse or an administrator.
- If emergency personnel are called to the school, all students
are to remain in their classes until emergency personnel have left
- Collect the facts of the cause or nature of the injury.
Complete accident report form.
The Principal or Designee will:
- See that all students remain in their classes until the
emergency personnel have left the building.
- Contact parent/guardian of students or relative/spouse for
employee, if needed.
- See that necessary forms, accident report, insurance forms,
etc. are completed.
Members of Crisis Team
Faith Based Team Members