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Providing a Learning Environment that is Safe and Conducive for Learning 

Reviewed August 2, 2011


Andy Gay

                                                 EAST GADSDEN HIGH SCHOOL




Purpose: To provide guidance and instructions for the staff and students of East Gadsden High School (EGHS) to achieve their safety mission of providing a learning environment that is safe and conducive for learning.

Mission Statement: The safety mission of East Gadsden High School is to provide an educational environment that is safe and conducive for learning.

Vision: EGHS will accomplish its safety mission by implementing strategies that educate and train staff members and students on school emergencies and procedures to minimize risks and hazards.

Overview: The school campus consists of nine buildings in a central location and two buildings located more than 100 yard north of the main campus. The school safety committee consists of all administrators and a safety representative from all 11 buildings. The school safety planning committee shall identify one or two safety related goals for the school year as well as strategies that will accomplish the goals. The instructions for EGHS safety plan is a working document and will be reviewed and updated as needed. EGHS annually reviews the security needs, evaluate physical facilities and provides staff development for the faculty, staff and students.

Goal #1:

Goal #2:

Safety Procedures

            Drill Procedures

            Emergency Communication Procedures

Classroom Emergencies Procedures

Bomb Threat Procedures

Chain of Command

Member Crisis Team


School Security

            Emergency Response

Visitors' Procedures

Metal Detectors Use and Bag Searches

Emergency Plan Operations

Emergency Procedures

            Bomb threat

            Tornado Watch/Warning

            Code Red

            Fire Evacuation


            Crisis Team

Safety Procedures

Drill Procedures: Instructions for emergency procedures will be posted in a visible location of all classrooms and offices. Practice drills will be scheduled as regular classroom activities to ensure appropriate responses to emergencies. The practice drills will be monitored by outside monitors periodically to evaluate and improve procedures. The frequency of practice drills will meet the district requirement of at least one emergency drill per month.

Emergency Communication Procedures: The primary mode of communication is the school intercom system and the secondary mode is the telephone system. Building representative will communicate by hand-held radios unless in the case of a bomb threat. They will monitor channel 1, which is the standard channel throughout the school district. In the case of a bomb threat, communication will be by telephone. A command post will be established at the primary or alternate evacuation location.

Classroom Emergencies Procedures: Emergency procedures and exits routes are posted in all classrooms and offices. A classroom emergency kit is part of the classroom inventory. Teachers are required to have the kit whenever students leave the classroom during an emergency. The emergency kit consist of the class roster, release forms to record students' name and person to whom the student has been released, if needed. Water supply will be coordinated through the district. All medication should be stored in the school clinic with the nurse.

BOMB THREAT PROCEDURES: Upon receipt of a bomb threat, the person receiving the call will attempt to:

  • Prolong the conversation. DO NOT HANG UP THE PHONE!
  • Identify background noises and any distinguishing voice characteristics.
  • Ask the caller for a description of the bomb, where it is, and when it is due to explode.
  • Call 911.
  • The person receiving the threat will notify the administration.
  • The administration will, in consulting with 911, evacuate the building, and decide whether to make a preliminary search.
  • Inform staff and students of the bomb threat and any immediate directions.
  • Ask staff to make a visual observation of their classroom/work area and inform them not to open cabinets, door, or move objects. If anything suspicious is found, Do Not Touch It! The bomb can be almost anything. Do not use Cell Phones, Pagers, or Radios.
  • Check absentee list at the time the threat was received.
  • Meet with the police/fire department and search team to report missing students and decide on the procedure for checking the building.
  • If at any time the threat is determined to be valid, use standard fire drill procedures with any necessary modifications to evacuate the building. Evacuate at least 300 feet from the building. Plan for an alternate location if needed due to a prolonged search or inclement weather. **Alternate Location: Football Field**
  • When the campus is safe, resume whatever schedule is needed and debrief staff and students.
  • If a written threat is received, copy the contents and protect the original message to preserve fingerprints and other identifying marks.
  • Use the bomb threat checklist to gather information.


Chain of Command: Only the principal or a member of the emergency response team can declare an emergency. The chain of command begins with the principal and continues down the list until one of the persons can be contacted. The chain of command consists of:

Principal:  Dr.Kimball Thomas

Administrative Designee: Andy Gay

Safety Advisor: R. Gaines

Safety Advisor: Coach Salters

Safety Advisor: Coach Fuller

Building 3 Representative: Barkley 1

Building 4 Representative: Barkley 2

Building 5 Representative: Mr. Johnson

Building 6 Representative: Coach Lynch

Building 7 Representative: JROTC 1

Building 8 Representative: Barkley 3/ Coach Estelle

Building 9 Representative: SRO Gainous

Building 10 Representative: Coach Laing

Building 2 Representative: Media

Building 11 Representative: Coach Laing

School Security

Emergency Response: An emergency response team member is assigned to each building and is responsible for executing the school safety plan. The campus consists of nine buildings in a central location and two buildings located at the football field. The baseball field on the west side of the campus serves as the primary evacuation location. The football field located north of the main campus serves as the alternate evacuation location.

  • Safety Advisors: Responsible for checking with building representatives to account for all personnel during emergency procedures. Inform the principal or designee of the status of students and staff.
  • Building Representative: Responsible for the orderly evacuation or security of their building and check with teachers to determine the safety of personnel. Inform the safety officer of the status of their building. 

Visitors: The schools' operational hours are from 7:00 a.m. until 3:00 p.m. Students will be supervised by an adult at all time during operational hours. Procedures are in place to control, identify, and register all visitors during operational hours. The procedures state that all visitors are required to sigh in at the front office (Building 1) and receive a visitor's pass. In order to receive a pass, visitors' information will be screened to meet requirements of the Jessica Lunsford's Act. Visitors' procedures are posted at the entrance of the campus, on the website, and included in welcome packets handed out during Open House.

Metal Detectors Use and Bag Searches: Refer to the district policy. Only the principal or designee can authorize a search of a student.

Emergency Plan Operations: The staff must be familiar with the written instructions for conducting the school safety and emergency plan. The staff:

  • Must know signals to lock doors or assume placement in a hallway or classroom as a method of controlling movement around the campus.
  • Instructs students and staff members to immediately lie face down on the floor, cover their heads, and remain calm in the event of an emergency. Use desks as a cover for protection.
  • Close and lock windows, if possible.
  • Turns off all power equipment in case of tornado or electrical storm.
  • Keep students calm until an "All Clear" signal is given.
  • Identify safe and injured students
  • Administer first aide as needed
  • Process and release students to parent.
  • Coordinate for crisis intervention to debrief and counselor for situation that result in trauma affecting students and staff.

Emergency Response Procedures


Bomb Threat: At the sound "attention teachers, we have a bomb threat evacuation"

  • All work will cease instantly
  • Students shall rise and march single file in a quiet and orderly manner
  • Students shall march to the nearest exit or as directed by the teacher
  • Students and teachers shall march to the designated "safe area" listed.
  • Teachers shall take the class roll with them
  • Teachers and students: DO NOT use two-way radios, cordless, or cellular telephones. DO NOT touch or examine anything. DO NOT touch or examine anything.
  • Teachers shall remain with students and maintain order until an "ALL CLEAR" is given or authorities give other instructions.


Code Red Lock Down: At the sound "Attention Teachers, we have a Code Red".

  • Students on the outside of buildings or classroom shall immediately enter the nearest occupied building or classroom.
  • Teachers shall check to insure no students are trapped in hallways.
  • Teachers shall close and cover all windows to block intruders' view.
  • Teachers shall turn off all lights, require complete silence, and ignore all bells.
  • Teachers shall post themselves near the door and make a list of missing students.
  • Do not open doors until the "All Clear" is given.
  • Tornado Watch: At the sound "Attention Teachers, weather conditions are favorable for the formation of tornadoes within our area. You will be notified of any weather changes".
  • All outside activities shall cease and students will remain inside buildings.
  • Teachers and students will remain on alert for hurricanes/tornadoes.
  • Tornado watch will be cancelled when conditions dictate.

Tornado Warning: At the sound "Attention Teachers drop and Cover, we have a Tornado Alarm".

  • Teachers and students shall drop immediately to their knees and cover their head.
  • Remain covered until the "All Clear" is given.

Fire Evacuation: At the sound of the fire alarms

•·       All work shall cease instantly.

  • Students shall march to the nearest exit or as directed by a fire exit map.
  • Students shall not stop within 100 feet of a building or 30 feet of a fire hydrant.
  • Students shall rise and march single file in a quiet and orderly manner.
  • Students Teachers shall take the class roll with them.
  • Teachers shall assure all students are out of classroom and adjoining restroom.
  • Teachers shall turn off the lights/fans and close the doors and windows prior to following the students out of the building.
  • Teachers shall remain with the class and maintain order until an "All Clear" announcement is made or other instructions are given.


Accidents: Minor accidents may happen at any time during school or school related activities.  Responding appropriately to the needs of victims of the accident is of utmost importance.  The following procedures should be taken in the event of accidental injury to students or staff:

  • The first adult on the scene assumes responsibility for appropriate procedures to be taken until an administrator arrives.
  • Keep injured person still and quiet.
  • Check for breathing and bleeding and administer immediate first aid if necessary.
  • Call 911 if appropriate.
  • Call for the nurse or an administrator.
  • If emergency personnel are called to the school, all students are to remain in their classes until emergency personnel have left the building.
  • Collect the facts of the cause or nature of the injury. Complete accident report form.


The Principal or Designee will: 

  • See that all students remain in their classes until the emergency personnel have left the building.
  • Contact parent/guardian of students or relative/spouse for employee, if needed.
  • See that necessary forms, accident report, insurance forms, etc. are completed.


Members of Crisis Team

All Administrators

School Nurse

School Psychologist


Faith Based Team Members